One platform to run every tenancy, from listing to move-out.
Rentalink brings listings, applications, viewings, e-signed agreements, rent accounting, compliance and maintenance into a single connected system built for letting agents, landlords and tenants across the UK.
- Independent Agencies
- Multi-Branch Agencies
- Self-Managing Landlords
- HMO & Shared Housing
- Build-to-Rent
- Independent Agencies
- Multi-Branch Agencies
- Self-Managing Landlords
- HMO & Shared Housing
- Build-to-Rent
Replaces spreadsheets, inboxes & separate accounting tools
From listings to compliance, covered end-to-end
Audit-ready rent ledger, statements & signed agreements
Self-service portal for landlords and tenants
One platform, three points of view
Everyone gets their own view of the same truth
A tenant, a landlord and an agent looking at the same property each see exactly what's relevant to them — without three separate systems to keep in sync.
Run your entire portfolio without the spreadsheets
From first enquiry to move-out, manage listings, applications, tenancies, money and compliance for every landlord you act for — plus the ones who aren't on the platform themselves.
- Visual pipeline boardSee every listing's stage, from new listing to active tenancy
- Full rent & fee accountingRent schedules, receipts, deposits, fees and landlord statements
- Your own agreements, e-signedUpload your existing contract — Rentalink auto-fills and signs it
- Proactive alertsOverdue rent, expiring certificates and unsettled statements, flagged before they're a problem
Every stage of the rental relationship, covered
Listings, applications, agreements, money, maintenance, compliance and communication — Rentalink connects all of it, so nothing falls through the cracks.
Property Listings
Full listing management including HMOs and individual room-lets, bulk import, media, AI-assisted descriptions and side-by-side comparison.
Search & Matching
Tenant-facing search with a recommendation engine, plus an agent view of the best-matching tenants for any vacancy.
Applications & Viewings
A full pipeline from submission to move-in, with viewing scheduling that automatically keeps applications in sync.
Agreements & E-Signature
Upload your own agreement, auto-fill it from tenancy data, and collect a genuine, tamper-evident electronic signature.
Rent & Money Management
A true rent ledger — schedules, receipts, deposits, fees, expenses and landlord statements, always audit-ready.
Compliance
Gas safety, EPC and every required certificate tracked per property, with an upcoming-renewals view.
Maintenance
Log issues, assign suppliers, attach quotes and photos, and link jobs straight through to the invoice that bills for them.
Inventories & Inspections
Room-by-room move-in inventories, scheduled inspections and move-out comparison reports with condition ratings.
Communication
Real-time messaging, branded automatic correspondence, and a full notification system across email and push.
From empty property to active tenancy, without the back-and-forth
Every stage flows into the next automatically — no manual re-entry, no lost paperwork.
Step 01
List the property
Add the property once — type, compliance requirements, photos and letting service level. HMOs and rooms are handled natively.
Step 02
Applications & viewings flow in
Tenants apply and book viewings; applications advance automatically as each stage is completed.
Step 03
Agreement sent & signed
Your own contract is auto-filled with tenancy data and sent for a genuine electronic signature.
Step 04
Tenancy goes live
Verifying the signed contract activates the tenancy, generates the rent schedule and raises the deposit and fees.
Step 05
Rent, maintenance & compliance run themselves
Receipts are allocated automatically, statements are generated on schedule, and nothing expires unnoticed.
Watch every listing move through its lifecycle
A visual, Kanban-style board so agents always know exactly where each property stands.
New Listing
214 Ashgrove Rd
2 bed flat · Manchester
Flat 3, Elm Court
Studio · Leeds
Applications
222 Birch Lane
3 applicants
9 Maple House
5 applicants
Viewings
1Room 2, Oak HMO
Viewing Thu 10:00
Tenancy Setup
218 Willow St
Agreement sent
5 Cedar Close
Awaiting signature
Active Tenancy
22 Chestnut Ave
Rent up to date
Flat 7, The Sidings
Rent up to date
Not another portal. Not another spreadsheet.
A single connected system built specifically around how UK lettings actually works.
One system instead of five
Listings, applications, contracts, rent accounting, maintenance, compliance and communication — all in one place, not stitched together from a portal, a spreadsheet and an inbox.
A real rent ledger, not a payment tracker
Money moves through due → received → allocated → drawn down → statemented, so you always have an audit-ready picture of who owes what to whom.
Proactive, not just record-keeping
A live list of what needs action — overdue rent, unlodged deposits, expiring certificates — surfaces before it becomes a problem.
Your agreements stay your agreements
Upload your existing legal paperwork instead of being forced onto a generic template. No need to change your contracts to adopt Rentalink.
Genuine electronic signing
Signatures are checked to be real, permanently embedded and fingerprinted against tampering, with a full audit trail of who signed, when and from where.
Built for how UK lettings actually works
HMOs and individual rooms as first-class citizens; deposit protection, compliance certificates and fee structures that reflect real UK practice.
A platform designed around real lettings work
Every screen is built for the people who use it daily — not a generic dashboard bolted onto a database.
- Needs actionRent overdue3Deposits to lodge2Statements to settle4Certificates expiring5
Portfolio-wide alerts dashboard
Overdue rent, deposits awaiting lodging, statements to settle and certificates about to expire — all in one live view.
- Review & SignJohn SmithSigned 10:42 · IP loggedSign agreement
Sign agreements in minutes, not days
Auto-filled from tenancy data, previewed before sending, and legally sound from the first tap to the final verification.
- Move-in inventoryKitchenGoodBedroom 1GoodBathroomFair
Inventories & inspections
Room-by-room move-in inventories, scheduled inspections and move-out comparison reports.
- Compliance
5
Valid
2
Expiring
0
Expired
Gas safetyRenew in 21 daysCompliance register
Gas safety, EPC and every required certificate tracked per property, with renewals ahead.
- Rent collectedJanFebMarAprMayJunJulAug
A true rent ledger
Schedules, receipts, deposits, fees and landlord statements, always audit-ready.
What agents and landlords say
Placeholder reviews shown below — swap in real customer feedback once you're live.
Simple plans that scale with your portfolio
No setup fees. No lock-in contracts. Cancel any time.
Up to 50 Properties
Great for smaller agencies just getting started.
Billed in GBP, exclusive of VAT
Up to 100 Properties
Ideal for growing and established agencies.
Billed in GBP, exclusive of VAT
Over 100 Properties
Great for smaller agencies just getting started.
+ £0.75 per additional property / month
Common questions
More detail in our full FAQ, covering compliance, deposits and migration.
See Rentalink 
running
on your own portfolio.
Book a free, no-obligation demo and we'll walk through exactly how Rentalink fits your agency, landlords or tenants.
Free · No obligation
Questions before you book a demo?
Send us a message and a member of the team will get back to you within one working day.
Every property, every tenancy — managed in one place.