Every stage of the rental relationship, covered
From the first listing to the final deposit return, this is everything Rentalink brings together in one connected system.
Secure, simple access for every role
Sign-up with role selection and one-time-code verification, and account security that goes beyond a password.
Role-Based Sign-Up
Sign up as an agent, landlord or tenant, with email verification via a one-time code — and a fresh code offered instead of a dead end if it expires.
Session Management
See every device you're logged in on and revoke any of them individually, or revoke all sessions at once.
Stolen-Session Protection
If a revoked session token is ever reused, every session on that account is shut down immediately as a precaution.
Private Password Reset
A forgot-password flow that never reveals whether an email address is registered on the platform.
Login & Activity History
A visible history of logins and account activity, so you always know what's happened on your account.
Built-In Account Safety
Account safeguards run quietly in the background, so you're never simply locked out without a path back in.
List anything from a studio flat to a full HMO
Every listing detail that matters in UK lettings, plus first-class support for shared housing.
Full Listing Detail
Type, unit type, furnishing status, accessibility features, flooring and smoking/pet/sharer preferences, all captured properly.
HMO & Room-Level Listings
List individual rooms as sub-units within a shared house, each inheriting the parent property's management relationship, with licence status and type tracked.
Bulk Import
Import properties from a spreadsheet including a version that imports property photos straight from a zip file.
Media Management
Manage listing photos and video, with view-count tracking to see how much attention a property is getting.
Nearby Places
Local amenities and transport links shown automatically alongside every listing.
AI-Assisted Descriptions
Produce strong listing copy in seconds with AI-assisted description writing.
Side-By-Side Comparison
Compare shortlisted properties directly against each other, feature by feature.
Relisting
Bring a property back onto the market quickly, often pre-populated from its last listing.
Letting Service Level
Record exactly what level of service applies per property full management, rent collection only, or let-only.
Matching that works both ways
Tenants see the best-fit properties first; agents and landlords see the best-fit tenants for a vacancy.
Tenant Search & Filters
Full search and filtering across every available property on the platform.
Recommendation Engine
Properties ranked to a tenant's stated needs and preferences, not a generic list to scroll through.
Best-Match Tenants
Agents and landlords see which tenants are the strongest fit for a vacancy useful for filling it fast.
A pipeline that updates itself
From submission to move-in, applications and viewings stay in sync automatically.
Direct Applications
Tenants apply straight to a listing, kicking off a full journey through to tenancy end.
Viewing Scheduling
Book, confirm, cancel, reschedule or mark a viewing as a no-show every status tracked.
Automatic Sync
Booking or rescheduling a viewing automatically advances the related application no manual updates needed.
Withdraw Anytime
Tenants can withdraw an application at any point in the process.
Application Statistics
Clear stats on application and viewing volume for every listing.
Full Journey Tracking
Submission, shortlisting, viewing, verification, tenancy setup, signing, move-in and tenancy end one pipeline.
Spot bottlenecks before they cost you a let
A visual Kanban board of every listing's stage, plus analytics on where time is actually being spent.
- Stage-by-stage time analytics
- Listing-to-move-in totals
- Commission & response-time stats
- Landlord performance scoring
Shortlisted
Let Agreed
On Notice
A single source of truth for every tenancy
Full lifecycle tracking, correspondence history and a configurable document checklist.
Full Lifecycle Tracking
Pending, active, expired, terminated or cancelled with one active tenancy enforced per property at a time.
Notice & Vacancy Forecasting
Serve and record notice, and see which properties are due to become empty ahead of time.
Configurable Document Checklist
ID, proof of income, signed contract and anything else your agency requires each with its own status.
Your paperwork, auto-filled and genuinely signed
Upload your own agreement instead of being handed a generic template — Rentalink does the rest.
- Automatic field detection
- Auto-fill from tenancy data
- Preview before sending
- Genuine, tamper-evident signatures
- Full audit trail
- Reject & resend if needed
- Full version history
Nothing expires unnoticed
Certificate tracking built around real UK regulatory obligations.
Gas Safety & EPC Tracking
Every compliance document required per property type tracked in one place.
Status At A Glance
Not yet uploaded, uploaded, valid, expired, rejected or not required always clear.
Upcoming Renewals
A dedicated view of what's due to expire, plus personal compliance stats and checklists.
A real rent ledger, not a payment tracker
The deepest part of the platform — rent, deposits, fees, expenses and statements, modelled as a proper accounting chain.
Every pound is tracked through the full chain, never just marked “paid.”
Rolling rent schedules
Generated automatically per tenancy, broken into due, part-paid, paid, overdue and void periods, re-worked automatically if rent or the due date changes mid-tenancy, without touching settled history.
Receipt allocation
Receipts from tenants, guarantors, landlords or local authorities, auto-allocated against the oldest outstanding amounts.
Deposit management
Taking, lodging, returning and deducting deposits, fully tracked from receipt to return.
Fee management
Flat or percentage fees, chargeable to landlord or tenant, with a draw-down step to release income.
Expense management
Costs recorded against a property or tenancy, with an option to mark up a supplier bill before passing it on.
Landlord statements & alerts
Generate, issue and settle formal statements, settling locks in the transactions they cover. A live dashboard flags overdue rent, un-lodged deposits and un-drawn fees, portfolio-wide or per tenancy.
Supplier invoices
Bills from trades and utility suppliers, optionally recurring, generating linked expenses automatically.
Reference numbers
Every financial document gets a clean, human-readable reference automatically, just like proper accounting software.
From reported issue to paid invoice, linked end to end
Maintenance Jobs
Log tenant-reported problems and agent-scheduled tasks, with priority levels and recurring jobs that regenerate automatically.
Photos & Quotes
Attach photos and supplier quotes to a job, and link it straight through to the invoice and expense that bills for it.
Utility Tracking
Record which suppliers serve a tenancy, and capture meter readings at move-in, move-out or any other time, across day/night and multiple meter types.
The evidence base for every deposit conversation
Room-by-room, item-by-item records that make deposit deductions fair and defensible.
- Start from scratch, a template, or a copy
- Scheduled inspections
- Condition ratings, excellent to terrible
- Photo evidence throughout
Every document generated, stored and traceable
On-Demand Document Generation
Rent receipts, landlord statements, rent schedules, tenancy notes, maintenance job sheets, inventory and inspection reports ready to send or print.
Persisted Invoice History
An invoice snapshot for every rent period, fee, expense, deposit or statement, always tied back to its original reference number and re-sendable any time.
Every conversation, kept in one place
Real-Time Messaging
Direct one-to-one chat with typing indicators, read receipts and instant delivery.
Smart Notifications
Applications, viewings, rent, compliance, chat and more delivered by email and push, on each user's own preferences.
Branded Correspondence
Automatic, customisable emails for every scenario, with a running correspondence log per tenancy, landlord and property.
Reputation that's earned, not just claimed
Tenants can rate and review landlords after a tenancy ends, building a visible trust signal that follows a landlord across the platform accountability built in, not bolted on.
Switching platforms shouldn't mean starting from zero
Spreadsheet Import
Bulk import properties, with or without accompanying photos.
Platform Migration
Bring your existing landlords, properties, tenants, tenancies and historical notes across from another lettings platform.
Shared Reference Data
Sensible defaults for property types, amenities, appliance categories and compliance requirements extendable to fit your agency, with address/postcode autocomplete built in.
Want to see all of this on your own portfolio?
Book a free demo and we'll walk through the exact features that matter most to you.